Role 1

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Role 2

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Guide to Using the Task Storage System

Views

• Inbox: Shows new tasks
• Backburner: Shows tasks with the corresponding status
• This week: Shows tasks which
  1. are in progress or
  2. have a date which is within one week from the current date

Properties

Roles

• The Role-property lets you specify which role a certain task is connected to.
• To minimize context shifting, they are shown deparately from each other in different inline databases. In case you want to hide one role when you are working on tasks connected to another, you can turn the headings into toggle headings and hide the inline database within it.
• If you want to add another inline database for another role, duplicate one of the inline database and click on Filter, 2 rules and then substitute the role shown with your new role.

Statuses

• New: Items which are missing a status yet
• Scheduled: Holds information for a complex item that is also on your calendar
• Clarify: When you do not yet know what sort of work a certain obligation requires
• To discuss: Tasks that are in need of discussion with someone (who that someone is can be recorded by adding a Tags-property as described below)
• Ready: Items that need to be worked on as soon as possible
• Waiting: Things you are waiting to hear back about
• Backburner: Things that need to be worked on someday

Dates

• This property allows you to specify a certain time for the task.
• I recommend only using the Date-property to indicate that you have to start working on a given task because deciding when to work on a given task is best done during weekly (maybe quarterly) planning. Once you have included the date of a todo in your weekly plan, you don’t need to also fill out the date property since this would be redundant.

Tags

• With the Tags-property, you can indicate multiple things:
  1. You can add a place (e.g. city centre) to remind yourself that this task requires you to go to that place. This has the benefit that you can batch todos better.
  2. Along the same lines, you can add a person to show that you need to get in touch with them to finalize the task.
  3. You might also think about adding bigger projects as a tag to be able to search for the task better.

For more information: Watch **Cal Newport’s video* on this.*

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Task Storage System